Smart Collections PRO

Organise accounts receivable, invoices, partial payments, balances and due dates with a complete WebApp that runs directly in your browser.

Smart Collections PRO replaces scattered spreadsheets, manual calculations and improvised reminders with a clear system that shows how much you have invoiced, how much you have collected, what remains outstanding and which customers require attention.

KEY FEATURES

• Complete receivable and invoice records.
• Partial or full payments linked to each account.
• Automatic calculation of paid amounts and outstanding balances.
• Automatic statuses: pending, overdue or paid.
• Automatic overdue-day calculation based on the due date.
• Indicators for invoiced, paid, outstanding and overdue accounts.
• Search by customer, telephone, email, item, description or invoice.
• Filters by collection status.
• Individual invoice view and consolidated customer summary.
• Dashboard with monthly activity, debt ageing, leading debtors and collections by payment method.
• Payment history with date, amount and method.
• Personalised collection messages in friendly, firm and final-notice tones.
• Configurable message templates and payment methods.
• Selectable visible fields for adapting each screen.
• Reports ready to print or save as PDF.
• Interface, guide and frequently asked questions in 17 languages.
• Completely separate DEMO and PROD environments.
• Fifteen visual palettes with light and dark modes.
• Independent backups for each environment.

CLEAR, ACTIONABLE RECEIVABLES

Each record can include the customer, telephone number, email address, product or service, description, invoice number, amount, issue date, due date and communication tone. The WebApp automatically calculates the total paid, remaining balance, status and overdue days.

PARTIAL PAYMENTS WITHOUT LOSING HISTORY

Record multiple payments within one receivable. Every transaction keeps its date, amount and method while balances and indicators update automatically.

INVOICING AND CUSTOMER ANALYSIS

Review each invoice individually or use the customer summary to see invoice count, total invoiced, total paid, accumulated balance and maximum overdue days.

COLLECTION DASHBOARD

View monthly invoiced and collected amounts, debt ageing up to 30 days, from 31 to 60 days or over 60 days, leading debtors and collections grouped by payment method.

PROFESSIONAL MESSAGES

Generate reminders using the details of each account. Personalise the company name, signature, payment methods and templates, then copy the message or prepare it for WhatsApp or email.

17 LANGUAGES

Available in Arabic, Bengali, German, English, Spanish, French, Hindi, Indonesian, Italian, Japanese, Punjabi, Portuguese, Russian, Swahili, Klingon, Urdu and Chinese.

DEMO FOR LEARNING AND PROD FOR REAL WORK

DEMO includes eight practice receivables for exploring the complete workflow. PROD starts empty for real information. Records, configuration, appearance and backups remain separated between both environments.

LOCAL OPERATION WITH NO SUBSCRIPTION

Delivered as one HTML file. No installation, account, activation, product key, email code or subscription is required. Open it in a modern browser and use its main functions without an Internet connection.

Records, payments, configuration and preferences are stored locally through IndexedDB in the browser. They are not automatically synchronised with other devices. Changing computer, browser or profile does not transfer the information, and clearing browser data may remove it. Create regular backups and keep them in a safe location.

REQUIREMENTS

• Desktop or laptop computer with a modern browser.
• JavaScript and IndexedDB enabled.
• Permission to open the print view when generating a PDF.
• Regular backups to protect locally stored information.

Smart Collections PRO turns every invoice, payment and due date into an organised, visible and actionable collection process.